Mailbag: The League of California Cities Ethical Princples for City Attorneys and the San Bernardino City Attorney

By Michael Reiter, Attorney at Law

Jeff Thurman of San Bernardino asked me this question on my Facebook page, and I told him on Facebook I would write about here at the blog:

“Would be interested in your take on CA City Attorney Code of Ethics regarding Mr. Penman’s activities in the last election.”

I do not know Jeff Thurman, I only know that he posted this on Gigi Hanna’s campaign website, which I had seen before today:

“Jeff Thurman I campaigned for David McKenna – if you’d like my help, please contact me.”

Here is some Background for people unfamiliar with the context of this election:  San Bernardino, a charter city in Southern California, had a primary election in November 2011.   David McKenna was a candidate for City Attorney in November 2011.  The incumbent, James F. Penman, won reelection.  Gigi Hanna is a candidate for City Clerk in the San Bernardino City General Election in 2012, after having been one of the top two candidates in 2011.  Amelia Sanchez Lopez was the top vote getter in the City Clerk’s race, and in the primary election, she shared elections signs with City Attorney James Penman.  City Attorney Jim Penman was first elected in 1987 and has been elected every four years since; he defeated City Attorney Ralph Prince, who first won election in 1959.  City Attorney Jim Penman’s opponents say that he is a polarizing figure, and have accused him of a variety of ills, including a lack of professionalism, including numerous ethics complaints to the State Bar of California over a number of years.  However, he has no public record of discipline by the State Bar of California

This blog is neutral politically, my only loyalty is to my clients, and I do not currently represent the City of San Bernardino, nor have I since January 2, 2006.

Mr. Thurman is asking about is not the California Rules of Professional Conduct or the California Business and Professions Code’s mandatory ethics rules and duties that each attorney in California must follow.  His reference  of “CA City Attorney Code of Ethics” is to a document properly called “Ethical Principals for City Attorneys” adopted on October 6, 2005 by the League of California Cities City Attorneys Department Business Section, and I believe (since I was at the conference as Assistant City Attorney for the City of Redlands, but I could find no citation) ratified by the City Attorney Section of the League of California Cities by a voice vote in May 2006.

There is some misunderstanding about this document, particularly in San Bernardino, and what it means.  First, the League of California Cities is not a governmental entity.  According to the League itself, the “League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities.”

The League does wonderful work, particularly with its conferences.  I have attended a few League functions, and they are very educational.  I have been both to a League of California Cities Spring City Attorney’s Conference and the Annual Conference.  I was also the City of Redlands’ staff member for the League of California Cities, Inland Empire Division, Legislative Task Force for a period of time as Assistant City Attorney for the City of Redlands.  I also contributed to the League’s California Municipal Law Handbook by reviewing a section during my time in Redlands (the book is now published by CEB).

However, its injection into San Bernardino politics, is a red herring, for a few reasons to be discussed later.

Here is the preamble: of the Ethical Principles for City Attorneys:

Preamble

A city attorney occupies an important position of trust and responsibility within city government.  Central to that trust is an expectation and commitment that city attorneys will hold themselves to the highest ethical standards.  Every effort should be made to earn the trust and respect of those advised, as well as the community served.

The City Attorneys Department of the League of California Cities has therefore adopted these ethical principles to:

  •   Serve as an aspirational guide to city attorneys in making decisions in difficult situations,
  •   Provide guidance to clients and the public on the ethical standards to which city attorneys aspire, and
  •  Promote integrity of the city and city attorney office.

City attorneys are also subject to the State Bar’s Rules of Professional Conduct.  For an explanation of how the rules apply to city attorneys, please see Practicing Ethics published by the League of California Cities in 2004, available at www.cacities.org/attorneys.   These aspirational ethical principles are not an effort to duplicate or interpret the State Bar’s requirements or create additional regulatory standards.

The role of the city attorney and the client city varies.  Some city attorneys are full-time public employees appointed by a city council; some are members of a private law firm, who serve under contract at the pleasure of a city council.  A few are directly elected by the voters; some are governed by a charter.  When reflecting on the following principles, the city attorney should take these variations into account.

The city attorney should be mindful of his or her unique role in public service and take steps to ensure his or her words and deeds will assist in furthering the underlying intent of these principles.

Note the statement that these principles are “aspirational ethical principles.”   Note also that the “role of the city attorney and the client city varies.”  That is certainly the case in the relatively few cities in California which are elected City Attorneys.  There are 11, and the link to the left tells you they are San Francisco, San Diego, Los Angeles, Compton, Huntington Beach, Oakland, San Bernardino, Long Beach, San Rafael and Chula Vista.

The preamble continues a “few are directly elected by the voters” which is a grudging nod to the peculiar institution of the elected city attorney in California.

To better understand what Mr. Thurman is talking about, former City Attorney candidate Marianne Milligan alleged, both in 2007 when she was running to be City Attorney and 2011 in an opinion piece in the Sun on August 25, 2011 that City Attorney James F. Penman, provided in part (I don’t have access to the full version, and this is only part of the version that is available elsewhere on the web):

It is important that we, the voters, understand that city attorneys in California are expected to abide by ethical principles adopted by the City Attorneys Department of the League of California Cities.

This universally adopted Code of Ethics states: There should be “no politicization” of the office of city attorney and more specifically states “the city attorney or persons seeking to become city attorney should not make campaign contributions to or participate in campaigns of that city’s officials.”

Marianne Milligan was my immediate supervisor at the time that I transitioned from a Deputy City Attorney in San Bernardino to become the Assistant City Attorney for the City of Redlands, and before that we were briefly Deputy City Attorneys together in San Bernardino (though she was of higher rank).  In that time, and since, I never had any problems with her either as a boss or as a coworker.  We last spoke when she was leaving Code Enforcement in 2010 and I believe that we are on good terms though we haven’t spoken since 2010.

I think that it is unfair to categorize a document which purports to be “aspirational ethical principles” and designed for the vast majority of city attorneys that are either in-house and appointed or are outside contract attorneys as “universally adopted.”

The “aspirational ethical principles” fail to take into consideration the needs of the eleven elected City Attorneys in California. And the basic fact is that an elected official inherently is involved in politics because they are elected.  It is also incorrect to say that city attorneys in California are expected to abide by the principles; the use of the passive voice is no doubt intentional, even the preamble says that the “aspirational ethical principles are not an effort to duplicate or interpret the State Bar’s requirements or create additional regulatory standards.”

Here is the politicization principle: from the aspirational principles:

Principle 3 (No Politicization).  The city attorney should provide legal advice in a manner that avoids the appearance that the advice is based on political alignment or partisanship, which can undermine client trust.

Explanation.  The city attorney and the city attorney’s advice needs to be trusted as impartial by the entire council, staff and community. 

 

Examples
1.        The city attorney should provide consistent advice with the city’s overall legal interests in mind to all members of the city team regardless of their individual views on the issue.
2.        Each city council member, irrespective of political affiliation, should have equal access to legal advice from the city attorney, while legal work on a matter consuming significant legal resources should require direction from a council majority.
3.        The city attorney or persons seeking to become city attorney should not make campaign contributions to or participate in the campaigns of that city’s officials, including candidates running for that city’s offices or city officers running for other offices.  For private law firms serving as city attorney or seeking to become city attorney, this restriction should apply to the law firm’s attorneys.

4.         When considering whether to become involved in policy advocacy on an issue that may potentially come before the city, the city attorney should evaluate whether such involvement might compromise the attorney’s ability to give unbiased advice or create the appearance of bias.

The example in 3 shows why this does not apply to the City of San Bernardino because the City Attorney has to participate in the campaign of at least one city official, their own.  A better guide of what the City Attorney should and should not do is the Charter of the City of San Bernardino.

The Charter of the City of San Bernardino, as amended in 2004, effective in 2006 reads:

Section 55. Position – Duties – Salary. (a) The office of City Attorney shall

be a full-time position, and the incumbent shall not engage in private practice.

(b) To be eligible to hold the office of City Attorney, the person elected or

appointed shall be an attorney at law, duly licensed as such under the laws of the

State of California, and shall have been engaged in the practice of law for at least

five (5) years prior to his/her election or appointment, and shall have been a

resident and elector of the City for a period of at least thirty (30) consecutive days

next preceding the appointment or the filing of nomination papers for election to the

office.

(c) In the event a vacancy shall occur in the office of City Attorney during

his/her term, such vacancy shall be filled by appointment by the Mayor and

Common Council, which appointment shall be valid until the next general municipal

election, at which time a City Attorney shall be elected for the remainder of any

unexpired term, or for a full term in accordance with Article II of this Charter.

(d) The City Attorney shall be the chief legal officer of the City; he or she

shall represent and advise the Mayor and Common Council and all City officers in

all matters of law pertaining to their offices; he or she shall represent and appear

for the City in all legal actions brought by or against the City, and prosecute

violations of City ordinances, and may prosecute violations of State law which are

misdemeanors or infractions and for which the City Attorney is specifically granted

the power of enforcement by State law without approval of the District Attorney, or

those violations which are drug or vice related; he or she shall also act and appear

as attorney for any City officer or employee who is a party to any legal action in his

or her official capacity; he or she shall attend meetings of the City Council, draft

proposed ordinances and resolutions, give his or her advice or opinion in writing

when requested to do so in writing by the Mayor or Common Council or other City

official upon any matter pertaining to Municipal affairs; and otherwise to do and

perform all services incident to his or her position and required by statute, this

Charter or general law.

(e) The salary of the City Attorney shall be fixed by the Mayor and Common

Council, but shall not be less than seventy-five hundred dollars ($7,500.00) per

annum. He/She shall be provided with office space and equipment, and clerical

help by the City.

That is the language of the Charter of the City of San Bernardino, and that gives the incumbent City Attorney some flexibility in operating.   Former City Attorney Ralph H. Prince had one type of style, which I know only from reading old newspaper articles, hearing from former city officials and his son, and old City Attorney opinions.  Current City Attorney Penman has a different style that he calls elected watch dog”.   That style is a political decision, and if the voters do not like the style of the incumbent, they can vote the incumbent out or recall the incumbent.  They can even try to change section 55, which the City Attorney’s opponents unsuccessfully attempted with Measure C in 2010.

Remember that the aspirational principles have not been adopted by any government agency, including the State Bar of California and the California Legislature, is not a fair question.  It is reminiscent of the song lyric: “we thought that we had the answers, it was the questions we had wrong.”  The introduction of these principles were a red herring to spread fear, uncertainty and doubt in the political process  because these voluntary aspirational ethical principles are not “universally adopted” and because they should not apply to a situation like in San Bernardino.  Voters should look to Charter section 55, and to the results of the office in judging the efficacy of an elected city attorney.

The proper method for evaluating the job of an elected city attorney is whether the legal advice given to the City as an entity is sound; whether the elected city attorney has done the things promised in their campaigns, whether the elected city attorney has observed the State Bar’s ethical rules, the dictates of the Business and Professions Code and the case law related to both, whether the elected city attorney is performing the duties given to them by the city’s charter, and whether the city attorney has performed the duties required by state law.

An appointed city attorney is a different creature than an elected city attorney.  An appointed city attorney serves at the whims of elected officials.  In a general law city with a five member council is just two votes from the unemployment line, if a quorum is three.   The appointed city attorney must be political in a different way.  However, it was the appointed city attorneys writing the voluntary aspirational principles, not the elected city attorneys.

Appointed city attorneys often just want to do their job (which is “political” with a small “p”) and avoid Election Politics. They don’t want to be hit up by everyone running for election.  The preamble of the voluntary ethical aspirations states that it exists to “provide guidance to clients and the public on the ethical standards to which city attorneys aspire.”    That means that if Council member A asks the appointed City Attorney to sign her nominating petition or make a donation to the campaign, appointed City Attorney can show her the voluntary aspirational principles and politely say that it is unethical to do so.

The information you obtain at this blog is not, nor is it intended to be, legal advice. No attorney-client relationship is established by reading or commenting on this blog. You should consult an attorney for advice regarding your individual situation.

Michael Reiter, Attorney at Law.

A: 300 E. State St. Suite 517
Redlands CA 92373-5235
T: (909) 296-6708
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About Michael Reiter, Attorney at Law
Michael Reiter is a Redlands, California-based lawyer, serving San Bernardino County and Riverside County in Southern California's Inland Empire. Michael Reiter is a lawyer practicing in the following fields of law: Municipal Law, Code Enforcement Law, Small Business Law and Real Estate Law. Michael Reiter practices in all the local courts, including San Bernardino Superior Court, Riverside Superior Court, and the United States District Court for the Central District of California. Michael Reiter was admitted to the California State Bar in 1998. Michael Reiter was Assistant City Attorney for the City of Redlands, a Deputy City Attorney for the City of San Bernardino, and Staff Attorney for Legal Aid Society of San Bernardino. Michael Reiter serves all of San Bernardino and Riverside County, Orange County, and Los Angeles County. Michael Reiter can be reached at (909) 296-6708, or by electronic mail at michael@michaelreiterlaw.com. 300 E. State St. #517 Redlands CA 92373-5235

5 Responses to Mailbag: The League of California Cities Ethical Princples for City Attorneys and the San Bernardino City Attorney

  1. Jeff Thurman says:

    Mr. Reiter,
    Thank you for your response but it seems a bit disingenuous on your part. You say you are “neutral” yet you felt it necessary to publish the fact that I had offered my help to Gigi Hanna. In the interest of fairness to Gigi, I had originally been a supporter of Amelia Sanchez-Lopez and told Amelia I would be voting for her during the last election. I pulled my support when I found out that our City Attorney was financing and coordinating Amelia’s campaign. That to me smacks of cronyism and a huge conflict of interest on Mr. Penman’s part. I threw my support behind Esther Jimenez instead and voted for her in the General Election. Only after the election did I contact Gigi Hanna

    I don’t care if Mr. Penman is an elected or appointed City Attorney. The City Attorney must be neutral regarding everything that happens in this city. He or she is here to serve the people, the Mayor and the Common Council only. He is not here to serve Mr. Penman and his ambitions.

    Jeff Thurman

  2. Thanks for the Comment. I put the comment from Facebook for context, and mentioned Gigi Hanna not to state that you were a Gigi Hanna supporter, but to introduce the reader to the players in the last two San Bernardino City Attorney elections. If anything, it was to give context about whay the quesstion was asked. I understand why partisans on both sides of the great San Bernardino partisan divide both accuse me of batting for the other side. However, unlike my new blog, sbdpolitics.com, this blog gets readers who are not from San Bernardino who are interested in municipal law in general. I take the fact that I get accused of being in the bag for both sides that I am truly neutral.

    As a lawyer, I believe that words are very important, so for the reasons I listed in the post, I don’t think the the appeal to the voluntary aspirations adopted by some attorneys was a reasoned attack. I don’t know if it was good politics either, as the percentage supporting David McKenna was lower than those supporting Marianne Milligan.

    I don’t understand the “your either with us or against us” mentality of either side. Some tactics work, some don’t. But doing the same thing over and over and expecting different results is the very definition of insanity. I think the anti-Penman forces are constantly being trolled, in the Internet sense of the word, and the rage he engenders leads those forces to make costly mistakes.

    Again, thanks for bringing the topic up, it is an interesting subject.

  3. I think the fact that Mr. Thurman is supporting Ms. Hanna for City Clerk is very relevant to this discussion. The fact that Mr. Thurman refuses to acknowledge that Ms. Hanna is being supported by the Morris political machine shows blind loyalty. It is evident from all of his writings that he, Mr. Thurman, has an axe to grind with City Attorney Penman. The timing of his emergence as an anti-Penman voice, this election, and his newfound friendships with the supporters of the Morris political machine aren’t surprising. Wait until election season is over Mr. Thurman and your usefulness is at an end, those new friendships will be as well – until next election season. Ask Marianne Milligan, Dennis Baxter, and David McKenna.

  4. As a post-script, Mr. Thurman wrote to the San Bernardino Sun, which published this letter on Monday, January 16, 2012:

    Vote Hanna
    Posted: 01/15/2012 06:53:49 PM PST

    One might think the election for San Bernardino city clerk wasn’t an important issue, but that would be a wrong assumption. This time the stakes are too high.

    The city clerk must be an entirely independent record-keeper for the city of San Bernardino. That person must be entirely neutral in all things politically driven and should have no allegiance to any person connected to city government.

    I have met and spoken with both candidates; neither received my vote in the general election.

    I met and spoke with Amelia Sanchez-Lopez last October. I found her to be a sweet and charming woman. Admittedly, I had concerns about her name being placed on campaign materials along with our city attorney’s. I asked Amelia how this came to be and she explained that Mr. Penman had offered to assist by sharing sign space and donating financially to her campaign.

    I would be lying if I didn’t say “alarm bells” went off in my head. I’m no lawyer but I have enough common sense to know when something smells funny, and this definitely smelled of dead fish on a hot day.

    I contacted friends in the legal community outside of San Bernardino to ask one simple question: “Is this legal and/or ethical.” Rather than answer that question, they suggested I look up “City Attorney Code of Ethics” on the web.

    I took their advice and found this:

    Under Principle No. 3 (No Politicization), example 3 states: “The City Attorney or persons seeking to become
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    city attorney should not make campaign contributions to or participate in the campaigns of that city’s officials, including candidates running for that city’s offices or city officers for other offices.” (Emphasis mine.)

    By aligning herself with our city attorney and our city attorney functioning as her adviser, spokesperson and fundraiser, Ms. Sanchez-Lopez and Mr. Penman have compromised the independence of the office of city clerk.

    In the interest of fairness, I am supporting the candidacy of Gigi Hanna for city clerk. Gigi is overwhelmingly qualified for the position and most importantly, she is an honest, forthright person – and independent.

    JEFF THURMAN
    San Bernardino

  5. And City Attorney James Penman responded to the letter above with this Point of View in the San Bernardino Sun on January 23, 2012;

    City Clerk candidate Lopez is an independent leader
    By James F. Penman
    Posted: 01/23/2012 03:07:12 PM PST

    I feel compelled to respond to misstatements made in a recent letter about the role of an elected city attorney in city elections. (Re: “Vote Hanna,” Jan. 16.)

    First, the League of Cities “Ethical Principles for City Attorneys” is not a “Code of Conduct” as the letter writer incorrectly argues but a voluntary guideline that was drafted by appointed city attorneys for appointed city attorneys. Elected city attorneys, and all other elected city officials, have no restrictions placed upon their right to endorse candidates for public office. Nor is there any code or rule that says the endorsement of a candidate by an elected city attorney is “unethical.”

    Elected city attorneys advised the League that its draft “principles” concerning endorsements, contributions and other election-related issues were impractical for attorneys who hold elected offices. The League apparently agreed and added language describing the various methods of selecting city attorneys and the fact that these “variations” affect the “principles.”

    I am not aware of any elected city attorney who has signed off on the League’s “principles.”

    Four years ago, I endorsed City Clerk Rachel Clark for re-election against her opponent. Mayor Patrick J. Morris did the same. No one complained about my endorsement in that election, nor did any of the mayor’s supporters write letters to the editor saying that I was being unethical in making that endorsement. However, three of them have done so during this election.

    Second, I am proud to support Planning Commissioner Amelia Sanchez-Lopez, whom I have known for over 35 years, for the office of city clerk. Ms. Lopez has not attempted to conceal who is supporting her. All serious candidates have support from other elected officials. Those who say otherwise are not being candid with the voters. Ms. Lopez has been upfront and clear about her support; her opponent should now do likewise.

    Our office, along with the Mayor’s Office, worked closely with Ms. Lopez to pass a strong city ordinance against adults who permit the social consumption of alcohol and drugs by minors who are not their children. In addition, she provided very helpful expert testimony that enabled our office to shut down the notorious Hudson Theater that was causing serious narcotics and other public safety problems for our city.

    Finally, Ms. Lopez is a strong, professional woman who has an unimpeachable record of accomplishments and a reputation for charting her own course and achieving her goals.

    Ms. Lopez has politely but firmly rejected the advice of those who have tried to pressure her to send out mailers to voters attacking her opponent in the same manner her opponent’s supporters have attacked her in Voice of the People letters. She has insisted on a positive campaign bereft of any criticism of her opponent in her campaign mailers.

    Amelia Sanchez-Lopez has earned my support – as well as the endorsement of many supporters of Mayor Morris – because of her accomplishments and her years of dedicated service to our community. No other city clerk candidate, in this election or in the November election, has or had Ms. Lopez’s extensive experience in supervising people, managing an agency, preparing and administering budgets and grants. Nor is there any current comparison to her education and professional achievements. She is a graduate of UC Riverside, the San Bernardino Citizens Academy and she has the very same city clerk training, from the City Clerks Association of California, as has her opponent.

    Anyone who knows Amelia Sanchez-Lopez knows that she is an independent leader who will do what she believes is right and ethical for the people of San Bernardino – regardless of what Jim Penman, Pat Morris or any other elected city official says to her.

    James F. Penman is San Bernardino City Attorney.

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